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Event Logistics Planning

Help PUSH Dance Company to plan the logistics of their event, including run of show, tech requirements, and any additional needs.
PUSH Dance Company
San Francisco, CA, USA
PUSH Dance Company
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PUSH Dance Company
San Francisco, CA, USA

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Cause
Arts & culture
Skills
Event planning Project management

Posted May 5th

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Event Logistics Planning

Project details

What we need
  • 3-5 one hour consulting sessions covering topics like run of show, tech requirements, menu planning, etc.
  • Written summary and/or notes on plans and best practices for topics discussed (e.g., a document outlining the sequence timing, content, logistics, and programming for an upcoming event)
Additional details

On October 15, 2023, the PUSH organization will host the Grand Opening of our new dance sanctuary in San Francisco. We have established the programming in terms of the artists and we are now in need of logistics for a celebration event.

What we have in place
  • We currently have a dedicated staff member and timeline, which should make it easy for you to get started. We also have a budget, and the ability to provide any other information you need.
How this will help
This project will save us $1,792 , allowing us to have peace of mind that we are entering our Grand Opening with a well thought out plan. Thank you!

Holding our event will afford us a great deal of support from our constituents and also assist us in getting the word out about our new physical dance space.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Planning Sessions
  • 3-5 calls with event professional and non-profit team to review goal of event and how logistics can support that goal
  • [Suggested Session] Session to discuss or offer feedback on run of show
  • [Suggested Session] Session to discuss or offer feedback on tech requirements
  • [Suggested Session] Session to discuss or offer feedback on floorplan and menu plan
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

PUSH Dance Company
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Causes
Arts & culture Civil rights Education
Posted by
Raissa S
Raissa S.

Artistic Director

Our mission

We're working on revamping our mission statement

Testimonials

Read the Impact Story
Sara was remarkable and wonderful to work with and she saved the day! We worked together for about 4+ months on a hybrid performance and regale event. She helped us to construct an efficient timeline, spreadsheet, SWOT in addition to we used every piece of advice she gave us. She also conducted a training for our staff, which they found immensely valuable.
Raissa S.
Raissa S.

Artistic Director

Event Logistics Planning Project

(No testimonial has been submitted by Sara)
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