HR Software Setup (HRIS)

Help Centres for Community Healthcare Access evaluate HR technical processes and systems so they can effectively hire and manage employees.
Centres for Community Healthcare Access
Nairobi, Kenya
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Centres for Community Healthcare Access
Nairobi, Kenya


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Posted January 30th

Project details

What we need
  • Audit of the existing systems and processes that could be managed by an HRIS (Human Resources Information System) which could be any one or combination of the following: Applicant Tracking System, compensation and benefits tracking, payroll systems, recordkeeping
  • Recommendation for process improvements and software providers (if necessary)
  • An implementation plan to address the organization’s HR systems and process needs as outlined in the audit report. The implementation plan also advises the executive team / HR department of benefits, legal requirements, vendor comparisons, and recommendations on building consensus and compliance
  • Training on maintenance tasks with handoffs so all admin privileges are exclusively owned by the Organization
Additional details

We have no HR system at all and we would like a system that manages staff from applications to employments, payroll and benefits to exit

What we have in place
  • We currently have a committed staff to support in the process, which should make it easy for you to get started. We also have basic HR documents and processes, and the ability to provide any other information you need.
How this will help
This project will save us $6,746 , allowing us to expand our programs, support and scale up existing programs, provide more subsidies for services

We would like to have proper structures across the organization, HR being one of them. This is to ensure quality, fairness and equality as well as adherence to legal matters that are related to HR department in the organization.

Project plan

Prep: Information Sharing
  • Volunteer Manager shares information about existing systems and processes in place, including any software providers used
  • Volunteer Manager shares what they're currently using for tracking, including timesheets or internal spreadsheets
  • Volunteer Manager shares any budget information for new systems
  • If appropriate, Volunteer signs appropriate confidentiality forms before handling any sensitive data
Milestone 1: Analysis & Recommendations
  • Professional reviews existing systems, and asks any clarifying questions
  • Professional identifies areas for improvement
  • Professional recommends improvements to processes, underlying policies, and top HRIS software suggestions
  • Volunteer Manager provides feedback
Milestone 2: Implementation
  • Professional creates implementation plan for Organization based on agreed-upon software recommendation
Milestone 4: Training
  • Professional and Volunteer Manager review implementation plan
  • Professional provides support and/or training necessary to set up Volunteer Manager so that changes can be fully adopted and software can be purchased
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About the org

Centres for Community Healthcare Access
Our mission

To be the leading in provision of quality, affordable primary healthcare services within low resource set ipsin kenya and beyond

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