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Event Logistics Planning

Help 50 Forward Mohawk Valley to plan the logistics of their event, including run of show, tech requirements, and any additional needs.
50 Forward Mohawk Valley
Utica, NY, USA
50 Forward Mohawk Valley
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50 Forward Mohawk Valley
Utica, NY, USA

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Cause
Human services
Skills
Event planning Project management

Posted June 11th

Event Logistics Planning

Project details

What we need
  • 3-5 one hour consulting sessions covering topics like run of show, tech requirements, menu planning, etc.
  • Written summary and/or notes on plans and best practices for topics discussed (e.g., a document outlining the sequence timing, content, logistics, and programming for an upcoming event)
Additional details

This event is one of our largest fundraisers and takes place in December. After this years event we realized we need to completely revamp this event if we want it to be the type of fundraiser we need.

What we have in place
  • We currently have an outline of how this event has run previously, which should make it easy for you to get started. We also have a point person that has been involved in the project, and the ability to provide any other information you need.
How this will help
This project will save us $1,792 , allowing us to invest this money back into the programs and services we provide.

Over 82% of all the funding our organization raises goes directly back into our programs and services. Fundraisers like this one are crucial to being able to continue to serve the community and meet our mission.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Planning Sessions
  • 3-5 calls with event professional and non-profit team to review goal of event and how logistics can support that goal
  • [Suggested Session] Session to discuss or offer feedback on run of show
  • [Suggested Session] Session to discuss or offer feedback on tech requirements
  • [Suggested Session] Session to discuss or offer feedback on floorplan and menu plan
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

50 Forward Mohawk Valley
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Causes
Human services Health & nutrition
Posted by
SS
Sara S.

Communications Director

Our mission

50 Forward's mission is to provide programs and services to individuals 50+ empowering them to live healthy and vibrant lives.

What we do

ElderLife, Inc. dba 50 Forward Mohawk Valley is a human service agency with over 60 years of experience. T50 Forward's history dates back to 1957 and has gone through several consolidations, with the most recent in 2005, where the Cornhill Senior Center and ElderLife, Inc. merged to form the Parkway Senior Center; and, in 2013 a name change to become the Parkway Center. And in 2021, another name change to reflect who the organization serves, 50 Forward Mohawk Valley.
Our mission is to provide programs and services to individuals 50+
empowering them to live healthy and vibrant lives. The services being provided include: health, wellness, and nutrition; transportation; education; arts/music; social/recreation; financial
independence; volunteer services; veteran services; and access to
resources. All of 50 Forward services provide programs that help seniors remain active and independent as they age.

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