A project for The Laundromat Project, Inc.
Pro Bono Time
The Laundromat Project brings art programs to where our neighbors already are - the local laundromat. In this way, we aim to raise the quality of life in NYC for people whose incomes do not guarantee broad access to mainstream arts + cultural facilities.
We are getting ready for our third annual benefit art auction, SOAPBOX, and we are looking for one good wo/man to shepherd all of the details connected to making this event another success. The auction primarily sells print based work by some of the most exciting contemporary artists. The event planner will work with the LP board, auction committee, and LP staff to insure that the evening goes off without a hitch.
Since this event is an art auction, previous experience working in an arts or cultural institution is a huge plus!
Event planning helps an organization coordinate all the moving pieces of a major event, including venue and logistics, invitations, evening program and entertainment, caterers, sponsors, ticketing, and gift bags/auctions/raffles. Whether a large fundraiser or a smaller gathering of supporters, events require a lot of planning, and someone must manage all the logistics needed to pull off a successful event.
Implementation of a detailed event plan including:
- Management of logistics in advance of the event
- On-site support and management during event
- Wrap-up meeting upon completion of the event to offer recommendations for future events
The professional and the organization meet to assess goals and details of the event including the budget, logistics, date, purpose, and desired number of invitees.
The organization gathers materials from past events to deliver to professional. The organization introduces the professional to the event committee, if applicable.
The professional creates a logistics plan for the organization, including a timeline for securing the venue, caterers, refreshments, event photographer/videographer (if applicable), music, AV requirements, and any other logistics identified at the initial meeting.
The professional works with the organization to determine information to be included in the event invite (the organization will be responsible for designing invitation, if desired).
The professional and the organization discuss the event agenda and entertainment needs for the event.
The organization works with the professional to finalize guest list for event.
The professional works with the event committee to make sure members are providing all support required of the professional as agreed to during initial meeting.
Working with the organization and event committee, the professional coordinates the final logistics and creates an internal agenda for the event including venue details, event volunteer staffing schedule, and set-up and clean-up needs.
During event, the professional manages all on-site needs as determined in the plan and agreed to with the organization.
Upon conclusion of the event, the professional conducts wrap-up meeting with the organization to make recommendations for future events.
- At least 2 years of relevant event planning experience
- Previous experience managing overall planning of large-scale events
- Geographic proximity to the organization, or willingness to travel
- Ability to provide references for two past events is a plus
- Planning committee in place and general idea of event purpose and timing
- Appropriate lead time before event (2-3 months) depending on the size
Will this event take place in Queens, NY?